Job Description

Job Description

Job Description

ASSISTANT TO THE CITY MANAGER

OFFICE OF THE CITY MANAGER

The City of Portage is seeking a highly professional and responsible individual for the position of Assistant to the City Manager to join our City Manager’s Office. If you are passionate about being a subject matter expert, managing complex program assignments, analyzing program effectiveness, and identifying opportunities for improvement, then this is your opportunity to make an impact.

What You'll Do:

• Maintain confidentiality of all material and correspondence.
• Greet visitors to City Hall, receive phone calls, and direct visitors/callers to the appropriate department or person.
• Assist with the management and oversight of various special projects as assigned, including capital improvement projects, inter-departmental process improvements, and cyclical performance audits of various operations.
• Assist in the preparation, development, and administration of department or division operating, multi-year, and/or capital improvement budgets.
• Collect, compile, and analyze information from various sources on a variety of specialized topics related to programs administered by the position or by management staff, including complex financial, budget, or administrative issues or questions.
• Research, evaluate, and prepare statistical, financial, and demographic data used in reports, studies, surveys, and analyses; analyze and make recommendations in the development and administration of assigned program area.
• Investigate, analyze, develop, and prepare special studies or projects and corresponding documentation and technical reports; make recommendations.
• Research, compile, and prepare reports and documentation on program activities; analyze program and develop corrective actions; maintain records of findings and corrective actions; prepare periodic status reports.
• Assist in the development and analysis of departmental policies, procedures, and systems; recommend goals and objectives.
• Receive, research, and respond to questions from outside agencies, other City departments, and the general public.
• Prepare and present staff reports and presentations at various City Council, commission/board, and other governmental meetings; draft City Council documents; serve on various committees and task forces.
• Research grant opportunities and prepare grant proposals; monitor and administer grants.
• Evaluate operations and activities of assigned responsibilities; recommend improvements and modifications; prepare various reports on operations and activities.
• Answer questions and provide information to the public, via telephone, e-mail, and written correspondence; investigate complaints and recommend corrective action as necessary to resolve complaints.
• Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service. Perform related duties as assigned.
• Performs duties of the Administrative Assistant as necessary.

What We're Looking For:

• Superior administrative and communication skills, exercise good judgment, and maintain confidentiality while providing excellent customer service.
• A strong understanding of municipal administration is required, including, but not limited to, practices of budget preparation and monitoring; local, state, and federal laws and ordinances; and state and federal legislative and regulatory processes.
• Experience in grant writing and administration.
• Public relations practices and techniques.
• Knowledge of inclusion programming in a public setting.
• Bachelor’s degree in an appropriate field from a four-year college and three years of pertinent experience or equivalent combination of education and experience.
• A Master’s Degree in public administration, business administration, or a related field will count toward experience. Knowledge of municipal government is preferred.
• Ability to pass a background check, driver's license check and a drug/alcohol screen.
• Position will be onsite in City Hall.

Why Join Us?

• Be part of a collaborative mission-driven team that serves the residents of Portage.
• Grow your career with opportunities for advancement and professional development.
• Annual salary is $57,800 - $78,200; offered commensurate with experience.
• Excellent benefits that include medical, vision, dental, retirement, and generous time off.
• Enjoy a healthy work-life balance with half-day Fridays!
• Hours are Monday- Thursday 7:30 AM – 5:30 PM and Friday 8:00 AM – noon.

Help us make a difference in the community. Apply today and bring your skills to a team that values professionalism, service, and integrity.

How to Join Us:

• Apply online at including a resume and cover letter, or in person at Portage City Hall/Human Resources. 7900 S. Westnedge Avenue.
• Questions? Contact Human Resources at (269) 329-4533 or text (269) 998-1385.

Equal Employment Opportunity

It is the policy of the city to afford equal employment opportunity regardless of race, religion, color, national origin, sex, age, marital status, height, weight, disability, sexual orientation or gender identity; Positive action shall be taken to ensure the fulfillment of this policy.

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