Job Title: Document Control Specialist I
Location: Ludington, MI
Contract: 12-months with opportunity for extension
Department Summary
Electric Supply Engineering (ESE) Document Management team is responsible to manage our Electrical Engineering Records (ERC) for our Electric Supply Operations team members, which includes management of records during execution phase of our capital projects in coordination with Engineering and Enterprise Project Management (EPMO). This department also leads our efforts related to drafting support for our Engineering team and managing our Computer Aided Drafting Standards. This team plays a major part in delivering our capital investment strategy for the Company and maintaining configuration management for our Operations team members.
Job Description
The Document Control Specialist I will support project document control functions for construction projects as well as support other ESE Document Control activities when applicable. The Project Document Controller main activities will include:
Work closely with engineering personnel, guiding them on our review and record requirements documented in our procedures and job aids.
Process engineering and project records and plant modifications such as drawings, manuals, transmittals, correspondence, and engineering change notices (ECN).
Perform standard routine level tasks and provide support for Projects during design, construction, and close‐out.
Update and maintenance of electronic database used for tracking, transmitting, and distributing documents and vendor submittals.
Report on activities for Daily, Weekly, and Monthly Operating Reviews.
Accurately and in a timely manner request from Plant Document Control / Engineering Record Center (ERC) controlled document numbers per the established numbering conventions. Including critical drawings such as WD (wiring diagrams and P&IDs (Piping & Instrumentation). This may also include controlled numbers such as circuits, raceways, valves, conduits, etc....
Assess and audit records for accuracy and completeness, including identification of issues and lead implementation of recommendation and corrective actions for our project/plant records. Assist in the management and updates of our document management procedures.
Provide hard copy documents to projects for construction.
Provide hard copy critical documents to Plant Document Control at the end of the project.
Essential Functions
Possess excellent communication and customer service skills
Successfully multi-task and/or switch task quickly while remaining organized
Anticipate and understand the impact of actions/procedures on multiple systems
Demonstrate leadership skills, strong teamwork, and the ability to work independently on assigned complex projects
Use appropriate systems/software/programs such as SAP for internal processes
Manage project milestones, organizing and prioritizing the scheduling of work assignments in response to work tasks
Enjoy working in a team environment
Ability to interact with internal and external parties to receive highly advanced information and data
Possess strong analytical skills
Interact with other internal departments to resolve issues with exceptional communication
Performs responsibilities in a manner that clearly shows effective communication and cooperation that promotes open exchange of information, respect, and professionalism
Interface with engineering, plant personnel and drafters on a regular basis
May require carrying large, rolled prints to various locations in the plants or to projects
Maintains work areas in a clean and orderly manner
Responsibly orders supply of paper and toner for plotters and calls IT for support when needed
Exemplify safe work practices and follow the Company’s compliance standards.
Regular attendance is expected
Experience with ProjectWise, Primavera Unifier, CM14, Prolog or other document control software
2- 4 years of experience in records management or similar roles
The following skills may set you apart:
Experience in clerical, administrative or document control – drawing or construction document control preferably
Experience in database management
Having some course work or an associate degree with specialization in:
Information Science
Data Processing and Data Processing Technology
Utility, engineering, or construction document control experience
Adobe Pro
Plotter and scanner operations
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