Job Description

SNI Companies is searching for a Medical Administrative Assistant to support our client in the Southside area of Jacksonville, FL.

Pay Rate: $19.00 - $21.00 an hour, depending on education/experience

Full-time, in office position. 90-day contract to hire.

Schedule: Monday to Friday , 8:00AM to 5:00PM

Medical Administrative Assistant Summary:

Coordinates the day-to-day administrative support activities for Division Chief and Associate Director/Administrator, including management of calendar. Organizes and performs office and clerical support services within the Division. Provides general administrative support for division and programs contained within division. Coordinates internal and external contacts and communications. Arranges and schedules meetings as needed. Develops and maintains resident schedules for patient rotations. Oversees assignment completion for residents. Builds resident schedule each month. Oversees and facilitates community events for the division. Oversees and coordinates volunteers and paperwork. Facilitates the planning and coordination of regional trainings. Maintains FTE allocation spreadsheet for our grant programs each month. Provides administrative support to the patient faculty and staff as requested.

Responsibilities:

• Responds to routine and moderately complex questions or issues regarding policies, procedures, and processes and ensures compliance at the unit level.
• Coordinates particular support activities within an office or provide direct support to faculty or management staff. Oversees and facilitates community events for the division.
• Coordinates travel arrangements, makes reservations and processes reimbursements.
• Drafts correspondence and reports. Creates or maintains unit filing systems or workflows.
• Maintains office supply inventory, interacts with vendors, serves as unit contact for space, equipment or facility issues. Maintains subscriptions, order office supplies, ensures correct cost allocations and circulates mail.
• Organizes and performs all office and clerical functions including, but not limited to, setting appointments, scheduling meetings, answering the telephone, taking and transcribing meeting minutes and organizing and maintaining calendar appointments/scheduling for Division Chief and Associate Director.
• Ensures the scheduling in advance of adequate rooms, reservation and delivery of needed equipment and catering of food, when appropriate, for meetings and training sessions.
• Facilitates the coordination of regional trainings throughout the year.
• Updates and maintains inventory lists for protocols and equipment as required by the Florida Department of Education.
• Oversees and coordinates volunteers and volunteer paperwork.
• Develops and maintains patient resident schedule for patient rotations and ensures resident completion of necessary assignments needing to be turned in to Division Chief. Builds resident schedule each month.
• Assists with special projects as assigned.

Requirements:

• High school diploma or GED required; Bachelors degree in relevant field preferred
• 3+ years of relevant experience required
• Must be able to pass a background check and drug test
• Proficient Microsoft Office skills
• Strong multi-tasking and attention to detail skills

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