Job Description

Real Estate Legal Assistant

Location: Ft. Lauderdale

We're looking for a highly organized and detail-driven Real Estate Legal Assistant to support a fast-paced pipeline of commercial and residential real estate transactions, including purchases, sales, and refinances.
This role requires 3+ years of hands-on experience in real estate law and closings. You'll take ownership of transactions from start to finish-working alongside attorneys and external parties to ensure accurate, timely, and seamless closings.

Key Responsibilities

• Provide legal and administrative support on residential and commercial real estate files
• Oversee the entire transaction lifecycle: open, process, and close title files
• Order, review, and resolve issues with title commitments, estoppels, lien searches, and other key documents
• Track and maintain all critical dates and deadlines
• Draft and prepare closing documents, including Settlement Statements, Closing Disclosures, HUD-1s, conveyance documents, and corporate forms
• Act as a liaison with clients, lenders, brokers, realtors, and attorneys throughout the closing process
• Keep attorneys informed of file statuses; proactively identify and escalate issues
• Balance files in preparation for disbursement and funding
• Coordinate with lenders to secure funding approval and deliver closing packages
• Record executed documents and manage issuance of title policies
• Maintain orderly and compliant digital and physical file systems
• Perform additional legal and administrative support tasks as needed

Qualifications

• Associate degree preferred
• 3+ years of real estate law experience, particularly in commercial closings
• In-depth understanding of title processes, including post-closing, funding, and disbursements
• Proficiency in Microsoft Word, Outlook, Excel
• Familiarity with platforms such as ClosingVue, Qualia, Simplifile, ATIDS, AltaStar, LEAP, or similar systems
• Meticulous attention to detail and strong organizational abilities
• Proven ability to manage multiple priorities and meet deadlines
• Excellent verbal and written communication skills
• Comfortable navigating legal technology and learning new platforms

Compensation & Benefits

• Comprehensive hands-on training
• 100% employer-paid Health Insurance after 60 days
• Life insurance plan after 90 days
• 401k with company match
• Paid Time Off: 2 weeks of vacation, 6 paid sick days annually

SNI Technology

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