Job Description

Job Description

Job Description

Location: Raleigh, NC (27612)

Job Type: Part-time 25-30 hours per week

About Us:

We are a top-performing real estate team dedicated to providing an exceptional client experience, from the initial consultation through closing. We specialize in luxury homes, custom builds, and high-end properties. We're seeking a dynamic, organized, and motivated Real Estate Marketing & Transaction Coordinator Assistant to support our marketing efforts and transaction processes.

Position Summary:

As the Marketing & Transaction Coordinator Assistant, you will be an essential part of our team, ensuring seamless real estate transactions and effective marketing campaigns. This role involves managing key tasks related to transaction coordination, social media, content creation, and client communication. You will work closely with our agents, clients, and partners to ensure smooth operations and top-notch service.

Responsibilities:

Marketing Support:

• Assist in the creation and scheduling of social media posts across platforms (Instagram, Facebook, LinkedIn, etc.).
• Create, edit, and distribute marketing materials (flyers, brochures, email campaigns).
• Help maintain the company’s website by updating listings, blog posts, and relevant content.
• Organize and execute virtual tours, video content, and property marketing campaigns.
• Monitor engagement metrics and provide recommendations for improvements in social media strategy.

Transaction Coordination:

• Assist with tracking the progress of transactions from contract to closing.
• Coordinate document submissions, signatures, and deadlines with buyers, sellers, agents, and attorneys.
• Ensure all required paperwork is completed and filed properly within the required timeline.
• Maintain regular communication with clients to provide updates and ensure a smooth process.
• Schedule home inspections, appraisals, and other key services related to the sale process.

Administrative Tasks:

• Organize and maintain CRM (Client Relationship Management) system and databases.
• Answer general inquiries via email, phone, or online messaging platforms.
• Coordinate team meetings, property showings, and virtual appointments.
• Track and report transaction milestones, marketing activities, and budgets.

Qualifications:

• Previous experience in real estate marketing or transaction coordination is needed.
• Excellent organizational and multitasking skills with a high attention to detail.
• Proficient in marketing tools such as Canva, Mailchimp, Hootsuite, or similar platforms.
• Strong communication skills (written and verbal) with a client-first attitude.
• Tech-savvy and comfortable using CRM systems, Google Workspace, and project management tools.
• Ability to work independently with minimal supervision and handle multiple projects simultaneously.
• Real Estate license or knowledge of the real estate process is a plus.

Benefits:

• Competitive salary based on experience
• Flexible hours
• Opportunities for growth and advancement
• Ongoing training and professional development

How to Apply:

Interested candidates should submit their resume, a cover letter outlining their relevant experience, and any portfolio or examples of their marketing work.

$25 hourly

• Run our social media accounts and return messages to inquiries
• Deliver reports on monthly analytics across web and social platforms and advise on improvements
• Play a key role on the marketing team in advising on and contributing to digital, advertising, and marketing strategies
• Create marketing materials including website content, advertisements, social media posts, and other collateral that is polished and on-brand
• Oversee website, mailing lists, analytics, and SEO to ensure content is regularly updated with the most recent information

• Execute and create marketing collateral in Canva for the Team Leader and Team
• Prepare social media posts
• Request weekly tasks needed from the Team Leader
• Check and Print Team marketing packages Bi-Weekly, keeping 5 of each on hand at all times
• Shop for closing gift items and create closing baskets
• Assist in all event planning
• Assist in preparation for all Team or listings-related photoshoots
• Assist the Team Leader in executing the annual Marketing Plan
• Maintain marketing supply inventory - stationary, stickers, folders, etc. 
• Assist in planning client appreciation events and creating client pop-bys
• Professional, effective, and timely communication skills with Team Leader, Clients, and Agents

• Must exhibit strong understanding of latest marketing trends
• Should be an experienced communicator with solid project management skills
• Minimum 2 years of experience in marketing/brand management or related field
• Familiarity with web platforms, email systems, social media, public relations, and brand identity

• Real Estate Industry Experience

Residential Real Estate

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