Job Description

POSITION OVERVIEW

The Administrative Assistant provides a high level of confidential administrative support to ensure efficient and effective operations for the Executive Director of KIPP Minnesota Public Schools. The Administrative Assistant plays an important and strategic role enabling the Executive Director to work most effectively with internal and external stakeholders to fulfill the schools mission vision and strategic priorities in a manner consistent with our core values and policies and procedures.

PRIMARY RESPONSIBILITIES

• Plans manages and maintains an accurate calendar of meetings and other commitments on behalf of the ED while balancing competing scheduling priorities.
• Provides administrative support on complex and/or confidential matters to senior leadership members as assigned including but not limited to: travel arrangements and itineraries agendas expense reports PowerPoint presentations meeting and event logistics etc.
• Ensures that assigned senior leaders are appropriately briefed for all events and meetings by coordinating with other staff and external partners.
• Manages the daily requirements of the executives office including but not limited to: referring inquiries to appropriate staff arranging meetings and preparing requisite materials for meetings.
• Composes transcribes edits and disseminates reports memos and other seniorlevel correspondence.
• Assists in the preparation of board committee and other group meetings including logistics catering audio and IT requirements.
• Attends meetings as assigned and records accurate minutes.
• Organizes and maintains confidential and important hard copy or electronic files.
• Proficient Typing Speed of 60 WPM or above with limited errors

Qualifications :

DESIRED EXPERIENCE
Required

• Associates degree or 3 years of progressively increasing responsible Administrative Assistant experience.
• Ability to resolve complex and/or confidential administrative issues with excellent judgment and little or no supervision.
• Has demonstrated experience proactively scheduling executive calendars.
• Independently prioritize competing projects and deadlines with flexibility to shift priorities swiftly.
• Must thrive in a fastpaced environment work well under pressure and handle stress.
• Strong technical and computer skills with an emphasis on Google Suite and Microsoft Office including: Word PowerPoint and Excel.
• Proactive approach in taking on additional responsibilities and willingness to help others when necessary.
• Demonstrated oral written and interpersonal communications skills both in person and over the phone; ability to communicate professionally with tact and diplomacy.
• Excellent attention to detail and organization skills.
• Ability to work individually and as part of a team.
• Customer service and hospitality expertise demonstrated in resume experience.

Highly Preferred

• Bachelors degree
• 5 years of experience

Additional Information :

COMPENSATION

Salary Range: $40000 $55000 DOQ

*In order to establish equitable salary practices; the compensation package is derived from the Regional KIPP Minnesota pay scale and benefits package which includes medical dental life long & shortterm disability and retirement benefits as well as an annual salary review and revision.

How to Apply 

We are committed to hiring a diverse multicultural leadership team and encourage applications from traditionally underrepresented backgrounds. Please apply online here. Applications will be accepted on a rolling basis.

KIPP MN is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind: KIPP MN is committed to the principle of equal employment opportunity for all candidates and  employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on our business need job requirements and required qualifications without regard to race color religion or belief national social or ethnic origin sex (including pregnancy) age physical mental or sensory disability HIV Status sexual orientation gender identity and/or expression marital civil union or domestic partnership status past or present military service family medical history or genetic information family or parental status or any other status protected by federal state or local laws. KIPP MN will not tolerate discrimination or harassment based on any of these characteristics.

 
This policy applies to all terms and conditions of employment including recruiting hiring placement promotion termination layoff recall transfer leave of absence compensation and training.

Remote Work :

No

Employment Type :

Fulltime

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