Job Description

Position: Executive Assistant
Working Hours: Mondays-Fridays 9:00am-5:00pm EST
Holidays: U.S. Federal Holidays | (ability to swap U.S. holidays for their own holidays)
Salary Range: $1,200-$1,500 USD/mo
Benefits: 15 days of paid time off annually (accrued at 1.25/month)

​​​​​​​The team: Our client is a leading investment bank, events platform, and corporate advisory firm. They have worked with hundreds of the top public companies, investment funds, and growth-oriented private companies over the past 20 years. 

• 3-5 years of experience as an executive, virtual, or administrative assistant for a C-suite executive, or related experience. 
• Excellent computer skills and a strong understanding of Microsoft Office Suite (Outlook, Excel, PowerPoint).
• Ability to multitask, execute under tight deadlines, work in a fast-paced, high-stress environment, monitor and manage multiple priorities, and meet timelines on large projects from inception through completion
• Excellent written and verbal communication and interpersonal skills 
• Strong self-management skills and comfort in a dynamic work environment – display a high level of initiative, effort, and commitment towards completing work in a timely manner and demonstrating responsible behavior.
• Attention to detail and strategic problem-solving, and have a proactive attitude and sense of urgency. 
• Collaboration and teamwork – comfortable working via email, phone, Zoom, and in-person with colleagues and clients to collaborate effectively with others.

• Support scheduling and maintaining calendars and scheduling team meetings, client calls, booking conference rooms and web conferencing.
• Ensuring effective calendar management by prioritizing inquiries and requests while troubleshooting conflicts; make recommendations to ensure smooth day-to-day engagements.
• Capturing meeting information for executives in a consistent format.​​​
• Provide administrative support to the team, including data entry, filing, and document preparation.
• In some cases, participate in meetings or listen to a recording and then generate/distribute meeting notes.
• Utilizing databases and contact tools.
• Client and customer relationship management.
• Booking travel arrangements for team members .

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